Failure to properly allocate time during the working day can lead to overwork and chronic fatigue syndrome. Compliance with simple rules will allow you to use your working time more efficiently.
Success and career often depend on time management, the ability to plan your time. It is no secret that some manage to do everything in the workplace and leave the service in a timely manner, while others constantly linger in the office until late and take homework. Many are familiar with the constant rush, the heap of tasks and assignments, the inability to concentrate on the current task due to the huge amount of work. The result of long work in time trouble is overwork.
To properly organize your activities, you must:
- Conduct an inventory of your time in a few business days and note the lack of a clear schedule, untimely completion of tasks, interference caused by visitors and phone calls.
- Analyze temporary losses. Where it was spent more time than necessary for a particular task. How much time was spent on the phone, were all the conversations on the phone focused, or were they interspersed with conversations on other topics. How often during the day was communication with people eating the time. What was the behavior in unforeseen situations: aimless vanity or response quickly and to the point?
- Ask the question "Do I love my job?". No job can be done quickly and well if you are disgusted with it.
Where to begin?
- Determine the goal, so as not to get lost in the little things and understand where to move.
- Make a plan: 60% - planned time, 20% - unforeseen time, 20% - spontaneous time. It is necessary to divide upcoming matters into long-term, medium- and short-term ones. Plan only that amount of tasks that is really possible to cope with.
- To start a diary is the most important means of self-management, a good tool for planning and control. It is necessary to adjust plans and change them if they turn out to be impossible.
- Observe the principle of priority. Prioritize. Important tasks to postpone for a while. Test calls, instructions, letters and other small matters to the maximum to carry out immediately.
- Learn to say no to a colleague who asks to do the work for him, if: he can clearly do it himself; deadlines can wait; he was supposed to complete the task yesterday.
- Follow the rules for starting the day, the main part of the day and the end of the day. The rules of the beginning of the day: to get up after waking up with a positive mood, without swinging; double-check the work plan for the day; perform all complex and important tasks in the morning; solve key tasks first. The rules of the main part of the day: reject additional urgent matters; Avoid unplanned impulsive actions pause in a timely manner, observe a measured pace; perform small similar tasks in series; rationally complete what has begun; control time and plans. Rules for completing the working day: to finish the business planned for the day; to control the results and self-control; make a plan the next day.