To make a beautiful schedule of all your urgent and not very important matters is a good idea. But for some reason, the exact schedule never succeeds. Some cases require more time than originally planned, others are overlooked, despite the schedule, and unforeseen circumstances appear with alarming frequency. But still follow the schedule and keep up with everything and it is always possible, given several rules.
Instruction manual
one
Make a schedule for every day. Even if you have a list of tasks that need to be completed within a month or a week, this does not save you from daily planning. How else can you manage your life if you are not able to plan even one day?
2
Use a paper diary. He is not afraid of power surges and computer breakdowns. In addition, according to psychologists, everything written down with a pen on paper is deposited in a person’s memory better than that captured on a screen.
3
When scheduling, divide all cases into five groups. The first group includes very urgent matters. They need to be done at all costs. Take up such matters in the first place, even if you are too lazy or you do not know which side to approach the solution to the problem. The second group includes important, but not particularly urgent cases. It is advisable to do them as planned, but nothing bad will happen if you slightly move the deadlines. The third group is matters that can be assigned to someone: a colleague, subordinate, husband, child. And last of all write down the tasks that you can refuse in principle in the schedule.
4
Do not set yourself exact deadlines for up to a minute. You are not a high-speed train, but a living person. If you write the report not by half past three in the afternoon, but by three, nothing bad will happen. Solve another task faster than expected. But if you don’t fit into the framework that you set for yourself, then you will begin to get nervous, get angry and as a result, following the schedule will be even more difficult.
5
Do not blame yourself if everything planned and planned will not always work out. Remember the Pareto law. It says that eighty percent of the result of a person reaches twenty percent of the effort. Conversely, eighty percent of all cases create only twenty percent of the result. In other words, four-fifths of the time you are, in fact, doing things you don't really need. So is it worth it to be upset if something falls out of your schedule?